1. Who We Are
The Global AI Professional Award is an international award program recognizing professionals, leaders, innovators, researchers, organizations, and other contributors to the field of artificial intelligence.
2. Information We Collect
We may collect information that you voluntarily provide to us, information collected automatically when you use our website, and information received from third parties.
2.1 Information You Provide
When you nominate yourself or another person, submit an application, contact us, or otherwise use our services, we may collect:
- Full name
- Professional title and job position
- Organization or company name
- Country and city
- Professional biography
- Email address
- Telephone number
- Professional website and social-media/profile links
- Information about professional achievements
- Award category and nomination details
- Supporting documents, photographs, logos, publications, or other submitted materials
- Information provided in correspondence with us
- Other information voluntarily provided as part of the nomination or application process
2.2 Information About Nominees
If you nominate another individual, you should only provide their personal information where you have a lawful basis to do so.
Where appropriate, we may contact the nominee to inform them about the nomination and explain how their information will be processed.
2.3 Information Collected Automatically
When you visit our website, certain information may be collected automatically, including:
- IP address
- Browser type and version
- Device type
- Operating system
- Approximate geographic location
- Website pages visited
- Date and time of visits
- Referring websites
- Website interaction and usage information
- Cookies and similar technologies
3. How We Use Personal Information
We may use personal information to:
- Receive and process Award nominations and applications
- Evaluate nominations and applications
- Communicate with nominees, applicants, judges, finalists, and winners
- Administer the Award program
- Verify information provided as part of an application
- Select finalists and winners
- Organize Award ceremonies and related activities
- Publish information about finalists and winners where applicable
- Provide certificates, trophies, badges, or other Award-related materials
- Respond to inquiries and requests
- Maintain and improve our website
- Prevent fraud, abuse, and security incidents
- Comply with legal and regulatory obligations
- Protect our legal rights and interests
- Send relevant Award-related communications
- Send marketing communications where permitted by law
4. Legal Bases for Processing
Where applicable data-protection laws require a legal basis for processing, we may rely on one or more of the following:
- Consent: where you have provided consent for a specific purpose.
- Contract or requested services: where processing is necessary to administer your participation.
- Legitimate interests: where processing is reasonably necessary to operate, administer, secure, and promote the Award.
- Legal obligations: where processing is necessary to comply with applicable laws.
- Protection of rights: where processing is necessary to establish, exercise, or defend legal claims.
5. Award Publications and Publicity
The purpose of the Global AI Professional Award may include publicly recognizing outstanding professionals and achievements.
If you become a finalist or winner, we may publish certain information, such as:
- Name
- Professional title
- Organization
- Country
- Award category
- Professional biography
- Achievement or nomination summary
- Photograph or profile image submitted for Award purposes
- Publicly available professional information
Such information may appear on our website, Award publications, press releases, social-media channels, promotional materials, event materials, and other Award-related communications.
Where required by applicable law, we will obtain appropriate consent before using information or materials for promotional purposes.
6. Cookies and Similar Technologies
Our website may use cookies and similar technologies to operate the website, remember preferences, understand website usage, improve performance, and support security.
Cookies may include:
- Essential cookies — necessary for the website to function.
- Analytics cookies — help us understand website traffic and usage.
- Preference cookies — remember settings and choices.
- Marketing cookies — where applicable and permitted by law.
Where required, we will request your consent before placing non-essential cookies on your device.
7. Sharing Personal Information
We may share personal information with trusted third parties where necessary to operate the Award and website.
- Award judges and evaluation panel members
- Website hosting and technology providers
- Application and form-management providers
- Email and communication providers
- Cloud storage providers
- Analytics and security providers
- Event-management providers
- Professional advisers
- Government authorities where legally required
- Service providers acting on our behalf
We do not sell your personal information as a general business practice.
8. International Data Transfers
Because the Global AI Professional Award is international, your personal information may be processed or stored in countries other than the country in which you live.
Where required by applicable law, we will implement appropriate safeguards for international transfers of personal information, such as contractual protections, adequacy decisions, or other legally recognized transfer mechanisms.
9. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy.
This may include retaining information to:
- Administer the Award
- Maintain Award and nomination records
- Communicate with participants
- Maintain historical Award records
- Comply with legal, accounting, and regulatory requirements
- Resolve disputes
- Establish, exercise, or defend legal claims
Where information is no longer required, we may securely delete, anonymize, or otherwise dispose of it in accordance with applicable law.
10. Data Security
We take reasonable technical and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, loss, misuse, or destruction.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
11. Your Privacy Rights
Depending on where you live and the laws applicable to you, you may have the right to:
- Request access to personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your personal information
- Request restriction of certain processing
- Object to certain processing
- Request portability of certain information
- Withdraw consent where processing is based on consent
- Opt out of certain marketing communications
- Lodge a complaint with a relevant data-protection authority
These rights are subject to applicable legal exceptions and limitations.
To exercise your rights, please contact us using the details provided in the Contact section below.
12. Marketing Communications
Where permitted by applicable law, we may send you information about the Global AI Professional Award, including announcements, events, deadlines, opportunities, and related activities.
Where required, we will obtain your consent before sending marketing communications.
You can unsubscribe from marketing emails at any time by using the unsubscribe option provided in the relevant communication or by contacting us.
You may continue to receive essential administrative communications relating to an application, nomination, Award participation, or other service.
13. Children's Privacy
The Global AI Professional Award is intended primarily for professionals and organizations.
Our website is not intentionally designed to collect personal information from children where such collection is prohibited by applicable law.
If you believe that a child has provided personal information to us without appropriate authorization, please contact us.
14. Third-Party Websites and Services
Our website may contain links to third-party websites, platforms, or services.
We are not responsible for the privacy practices, security, content, or policies of third-party websites. We encourage you to review the privacy policies of any third-party services you use.
15. Third-Party Service Providers
We may use third-party providers to support website hosting, application processing, communications, analytics, security, payment processing where applicable, event management, and other operational functions.
These providers may process personal information only as necessary to provide their services to us and subject to applicable contractual and legal requirements.
16. Payment Information
If the Award program includes application fees, event fees, sponsorships, or other payments, payments may be processed through third-party payment providers.
Unless otherwise stated, we do not intend to store complete payment-card information on our own systems.
17. Accuracy of Information
You are responsible for ensuring that information you provide to us is accurate, complete, and up to date.
If information changes or you discover that information submitted as part of a nomination or application is incorrect, please contact us so that we can make appropriate corrections.
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or privacy practices.
When we make changes, we will update the “Last Updated” date at the top of this Privacy Policy.
Where required by law, we will provide additional notice or obtain consent for material changes.
19. Data Protection Authority
If applicable to you, you may have the right to lodge a complaint with the data-protection authority in your country or region.
For individuals in the European Economic Area (EEA), you may generally contact the data-protection authority in the country where you live, work, or believe that a violation occurred.
By using the Global AI Professional Award website and submitting a nomination or application, you acknowledge that you have read this Privacy Policy.